Mindful Meeting Pros

In an ever-changing industry, let us be the constant

Our Services

Services

Frequently Asked Questions and Policies

Planning for an event can be extremely challenging! There are always a lot of questions that we love walking our clients through and helping them make the best decision when planning their next meeting or event.

Why do I need a meeting planner?

Planning any type of event can be more complicated than you think. Using our collective experience, industry knowledge, and extensive global partnerships, our Pros work on behalf of our clients to help secure the perfect venue for each event, regardless of size or location. With us handling the logistics, our clients can focus on the content of each event, creating a memorable experience for all attendees.

What services do you offer?

Meeting & event planning is a comprehensive profession. We are able to help with any and all aspects of event planning to ensure you have an unforgettable event. Our expertise focuses on site selection and venue sourcing, contract negotiation, and on-site meeting management. We also provide ground and air transportation services, speaker management, group cruise planning, and Audio-Visual production services.

What are the advantages of event planning?

When you work with Mindful Meeting Pros, you’ll get a team of industry professionals working on your behalf, as an extension of your own team, using our collective knowledge and extensive global connections. We will be there for you, to help you make the most of your meeting and event planning, whether it’s for one service or full project management. In this ever-changing industry, we will be your constant.

How do you know what my group will enjoy?

When working with Mindful Meeting Pros, you’ll always be in control and have the final say. We understand the meeting and events industry, and will use our collective experience and knowledge to provide you the best options and recommendations to assist in the decision-making process, but YOU know your group best! We’ll never push you to use a location or book an experience that you don’t think will fit your group.

About Mindful Meeting Pros

We pride ourselves in our attention to detail. Additionally, we take the time to understand your group so that we can produce the best product for every attendee!

What Makes MMP Stand Out?

Our pros have worked to plan thousands of corporate meetings nationwide using our unique approach and strategic partners.

At Mindful Meeting Pros, we leverage our existing relationships with major venders to provide the best experience possible.

Our team of on-site meeting managers are accredited Certified Meeting Professionals to ensure the highest level of service.

Client & Partner Feedback

“Working with Mindful Meetings Pros has proven to be an excellent choice for some of our valuable clients. With many programs happening at the same time it is very comforting to know that they are only a phone call away! No matter how big or small the group’s requests are, they are always able to accommodate everyone’s needs by understanding the hotel’s profitability as well as the client’s requests.”

“Casi and the rest of the team at Mindful Meeting Pros are amazing partners to work with on BRM Institute’s events. Their expertise with contract negotiations was integral to finding a resolution with hotel partners at the height of the pandemic.”

“I’ve worked with Mindful Meeting Pros over the last few years as their global rep. While it can often be challenging to make sure your client is taken care of as well as be a great partner to the hotels, Mindful Meeting Pros manages to do just that. They always fight for the best deal for their clients, but also understand the hotel’s side to be able to come up with mutually agreeable solutions for both sides. They are fantastic at communication and we are so grateful for the partnership!”

“Working with Mindful Meeting Pros is like working with the Dream Team! Their communication is top notch from start to finish. By the end of the event, I felt like I had friends, not business acquaintances. The whole process was seamless and enjoyable.”

“Whatever the challenge for our next event, Mindful Meeting Pros goes along with our event plan and finds us the most awesome resort destinations! We have been working with Casi for many years and her expertise, relationships, and knowledge is always a win for us. Casi goes the extra mile to not only find the perfect location for our group, but works with us until the end for anything that may need to be updated..."

"Heather and Casi from Mindful Meeting Pros have provided the ultimate in professional guidance for all of our meeting needs since we first met them. They have been generous, thoughtful, and very on-point with their suggestions, data collection, insight, and overall support. From collecting possible sites for us to choose as venues to putting us in contact with the best people to answer our needs, and following up on any concerns or requests we had, we cannot recommend Mindful Meeting Pros highly enough. We will definitely utilize their services in the future."