Many people might think that hiring a corporate event planner is a waste of money. The exact opposite, however, is true. Depending on the scale of your event, a corporate event planner can help you save a lot of time and money.
You might consider organizing and running your own event for your business. Before you do so, keep in mind that the overall cost you incur may be higher than what you would have paid without the additional service of an event or meeting planner. This is because you may take advantage of several discounts and benefits that a meeting planner can access through their network.
1. Contract Negotiation Skills
A skilled corporate event planner will be aware of the factors that are significant to the location that you are renting, and they should be able to negotiate a contract that is advantageous to both you and the location.
For instance, the organizer of the event may be able to negotiate additional services, discounted lodging rates, room upgrades, or usually discounted or free usage of conference rooms.
2. Professional Network and Connections
Corporate event planners have the responsibility of maintaining a network of suppliers and vendors with whom they frequently do business, including venues, transportation services, and caterers, among others. Through this unique connection, the event planner can negotiate savings and offers that you might not be able to obtain by dealing with the suppliers directly.
A supplier might offer you a price for $4,500, as an illustration. The same package, however, can be available for $3,400 to a professional planner who has a relationship with the same supplier or even better, one who can offer the same package. Professional event planners also leverage larger orders to obtain better pricing due to volume. You gain because you pay less for the things you want, and the money you save will help recoup the investment in your planner.
3. Savings on Hotel Costs and Fees
It is possible that you will want to reserve a block of rooms with a particular hotel, in addition to a conference room located within the hotel itself. Having an event specialist negotiate these rates for multiple rooms can result in huge cost savings.
In addition, event planners have solid relationships with hotel sales managers, which increases the likelihood that they will be able to negotiate a better rate than you would. Also, meeting specialists will likely have the ability to negotiate room upgrades and exclusive access to amenities for your guests.
4. More Discounts. More Money Saved.
Meeting specialists are valuable to vendors and suppliers because they handle many events throughout the year. As a result, these businesses appreciate the business that meeting planners bring in and frequently offer better pricing, in addition to a special discount for the event planner. You should inquire with the organizer of your event about the possibility of receiving further savings from the discounts they negotiate with their suppliers for future events.
5. Free Up More Time with a Meeting Professional
In a business there are so many moving parts. Hiring a professional meeting planner will not only save you money, but it will save you time that you can be working within your business. Working with meeting professionals, such as the Pros at Mindful Meeting Pros, can save you a ton of time and money, and will subject you and your colleagues to much less stress.
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Mindful Meeting Pros is comprised of seasoned professionals from multiple facets of the meetings and service industries. Collectively, with our extensive knowledge and network, we strive to deliver to our clients, not only the best terms and added value, but the highest service levels, insight, and dedication they deserve.