Corporate Event Planning
Philadelphia PA

Our team loves to help you plan any event that your guests and employees in Philadelphia, PA will enjoy! Fill out the form to the right and we will contact you the same day!

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Bring Your Experience To Life

Putting together an event in Philadelphia can be nerve-wracking and scary, whether it’s a sales meeting for a company, a conference for a professional group, or even a fancy incentive trip! Our team of experts in the event industry knows how complicated it can be and can take care of the day-to-day work, from the time you decide to hold the event to the time you pay the final bill. We act as an extension of your team and take care of planning the logistics so that you and your coworkers can focus on the event itself and what it’s about. We’ll make sure it works out by working together throughout the whole thing.

Venue Sourcing & Site Selection

The planning of a group meeting or event can be extremely taxing, so why not let us take care of the grunt work? We have developed long-standing relationships not only with all of the major hotel brands, but also with hundreds of independent hotels and venues, as well as convention and visitor bureaus located all over the world. No matter the size of the event—a corporate business meeting attended by 10,000 people, an annual association trade show attended by 10,000 people, or a board meeting attended by 10 people—our sourcing abilities are unparalleled. Because our method is straightforward and time-saving, you’ll have more time to concentrate on the specifics of the conference or event you’re planning in Philadelphia, PA.

Event Contract Negotiation

As a corporate event planning service in Philadelphia, PA , our involvement doesn’t end once you’ve selected a destination or a venue. We will assist you by reviewing contracts and negotiating terms on your behalf using the extensive industry knowledge and experience we possess. Every contact is given its own individual evaluation to make certain that you have the best terms possible secured, which will allow you to proceed with confidence with your event.

Site Inspection & Logistics

Site inspection is an extremely important aspect of planning an event. Some venues can claim that their venue can support a certain amount of people when in reality it’s a tight fit. We always want our clients to be comfortable and get what they pay for! Additionally, site inspections helps keep your visitors, potential clients, and employees safe by making sure that there aren’t any surprise hazards associated with the venue. All of the critical components that make the venue operate perfectly will be taken care of for you from start to finish! No company should be expected to put on a great event and also have to worry about every logistical problem associated. That’s where we can help! Contact us to see why companies continue to work with Mindful Meeting Pros!

Trade Show

Setting up a great trade show can be extremely challenging. We’re experienced in setting up even the most complex trade shows. Our staff helps with every aspect of the process from start to finish. Making sure that your vendors feel like they want to continue working with you as well as being treated fairly is one of our top priorities! This helps you to enjoy the trade show at its finest as well as ensure that you receive repeat clients. We’re able to give you tons of custom options as well as help you pick the right location. Once you have all of the basic aspects of the trade show set up we’re able to work with you to get the best prices as well as plan the event specifically. Vendors will certainly appreciate the attention to detail and organization that our staff always provides. Contact us to make the best first impression!