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Corporate Event Planning
Rosemont IL

Our team loves to help you plan any event that your guests and employees in Rosemont, IL will enjoy! Fill out the form to the right and we will contact you the same day!

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Bring Your Experience To Life

Organizing an event, no matter if it’s a sales meeting for a corporation, a conference for a professional organization, or even an extravagant incentive trip, can be nerve-wracking and intimidating in Rosemont! Our team of event industry experts is familiar with the complexities involved and is able to handle the day-to-day legwork, beginning with the moment you decide to hold the event and ending with the payment of the final bill. We function as an extension of your own team, taking responsibility for the planning of the logistics, so that you and your colleagues can concentrate on the nature of the event and its content. We will see to it that it is a success by working together throughout the entire process!

Corporate Event Planning With Speakers On Stage Talking At A Meeting Or Event
Corporate Event Planning With Speakers On Stage Talking At A Meeting Or Event

Venue Sourcing & Site Selection

The organization of a group gathering or event can be very tiring; thus, why not let us take care of the grunt work and get it out of the way? We have established long-standing partnerships not just with all of the main hotel brands, but also with hundreds of independent hotels and venues, as well as convention and visitor bureaus located in every region of the world. No matter the size of the event, whether it be a corporate business meeting with 10,000 attendees, an annual association trade fair with 10,000 attendees, or a board meeting with 10 attendees, our sourcing abilities are unrivaled. Because our approach is uncomplicated and efficient in its use of time, you will have more time on your hands to devote to the particulars of the convention or event that you are organizing in Columbus, Ohio.

Event Contract Negotiation

After you’ve decided on a location for your corporate event in Rosemont, Illinois, our job as your event planner isn’t done. In order to help, we will evaluate contracts and negotiate conditions on your behalf, drawing on our wide expertise in the field. Each contract is carefully examined so that you can move forward with your event with full assurance that the best terms have been locked in.

Corporate Event Planning With Speakers On Stage Talking At A Meeting Or Event
Corporate Event Planning With Speakers On Stage Talking At A Meeting Or Event

Site Inspection & Logistics

Site inspection is an extremely important aspect of planning an event. Some venues can claim that their venue can support a certain amount of people when in reality it’s a tight fit. We always want our clients to be comfortable and get what they pay for! Additionally, site inspections helps keep your visitors, potential clients, and employees safe by making sure that there aren’t any surprise hazards associated with the venue. All of the critical components that make the venue operate perfectly will be taken care of for you from start to finish! No company should be expected to put on a great event and also have to worry about every logistical problem associated. That’s where we can help! Contact us to see why companies continue to work with Mindful Meeting Pros!

Trade Show

Setting up a great trade show can be extremely challenging. We’re experienced in setting up even the most complex trade shows. Our staff helps with every aspect of the process from start to finish. Making sure that your vendors feel like they want to continue working with you as well as being treated fairly is one of our top priorities! This helps you to enjoy the trade show at its finest as well as ensure that you receive repeat clients. We’re able to give you tons of custom options as well as help you pick the right location. Once you have all of the basic aspects of the trade show set up we’re able to work with you to get the best prices as well as plan the event specifically. Vendors will certainly appreciate the attention to detail and organization that our staff always provides. Contact us to make the best first impression!

Corporate Event Planning With Speakers On Stage Talking At A Meeting Or Event

What Makes MMP Stand Out?

Corporate Event Planning Rosemont

Our pros have worked to plan thousands of corporate meetings nationwide using our unique approach and strategic partners.

At Mindful Meeting Pros, we leverage our existing relationships with major venders to provide the best experience possible.

Our team of on-site meeting managers are accredited Certified Meeting Professionals to ensure the highest level of service.

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Client & Partner Feedback

“Working with Mindful Meetings Pros has proven to be an excellent choice for some of our valuable clients. With many programs happening at the same time it is very comforting to know that they are only a phone call away! No matter how big or small the group’s requests are, they are always able to accommodate everyone’s needs by understanding the hotel’s profitability as well as the client’s requests.”
Simone Kuska-VillanuevaCorporate Director Of Sales & Marketing, The Florida Hotel Orlando & Conference Center
“Casi and the rest of the team at Mindful Meeting Pros are amazing partners to work with on BRM Institute’s events. Their expertise with contract negotiations was integral to finding a resolution with hotel partners at the height of the pandemic.”
Experiences TeamBusiness Relationship Management Institute
“I’ve worked with Mindful Meeting Pros over the last few years as their global rep. While it can often be challenging to make sure your client is taken care of as well as be a great partner to the hotels, Mindful Meeting Pros manages to do just that. They always fight for the best deal for their clients, but also understand the hotel’s side to be able to come up with mutually agreeable solutions for both sides. They are fantastic at communication and we are so grateful for the partnership!”
Nicole GoreGlobal Director-Americas, Hyatt Sales Force
“Working with Mindful Meeting Pros is like working with the Dream Team! Their communication is top notch from start to finish. By the end of the event, I felt like I had friends, not business acquaintances. The whole process was seamless and enjoyable.”
Laura CorbinPresident/COO, Spencer Pest Services
“Whatever the challenge for our next event, Mindful Meeting Pros goes along with our event plan and finds us the most awesome resort destinations! We have been working with Casi for many years and her expertise, relationships, and knowledge is always a win for us. Casi goes the extra mile to not only find the perfect location for our group, but works with us until the end for anything that may need to be updated..."
Kathy SommervoldEvent Manager, LeMans Corporation
"Heather and Casi from Mindful Meeting Pros have provided the ultimate in professional guidance for all of our meeting needs since we first met them. They have been generous, thoughtful, and very on-point with their suggestions, data collection, insight, and overall support. From collecting possible sites for us to choose as venues to putting us in contact with the best people to answer our needs, and following up on any concerns or requests we had, we cannot recommend Mindful Meeting Pros highly enough. We will definitely utilize their services in the future."
Shannon R Siegel, PhD, FACSMCo-chair, Dept of Kinesiology President, North American Society for Pediatric Exercise Medicine (NASPEM)
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About Mindful Meeting Pros

We pride ourselves in our attention to detail. Additionally, we take the time to understand your group so that we can produce the best product for every attendee!

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Meeting & Event Planning Experts

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(352) 212-9071

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