Corporate Event Planning
San Antonio TX

Our team loves to help you plan any event that your guests and employees in San Antonio, TX will enjoy! Fill out the form to the right and we will contact you the same day!

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Bring Your Experience To Life

Organizing an event, no matter if it’s a sales meeting for a corporation, a conference for a professional organization, or even an extravagant incentive trip, can be nerve-wracking and intimidating in San Antonio! Our team of event industry experts is familiar with the complexities involved and is able to handle the day-to-day legwork, beginning with the moment you decide to hold the event and ending with the payment of the final bill. This service is available to you from the moment you make the decision to hold the event until the time that the final bill is paid. We function as an extension of your own team, taking responsibility for the planning of the logistics, so that you and your colleagues can concentrate on the nature of the event and its content. We will see to it that it is a success by working together throughout the entire process!

Venue Sourcing & Site Selection

The planning of a group meeting or event can be extremely taxing, so why not let us take care of the grunt work? We have developed long-standing relationships not only with all of the major hotel brands, but also with hundreds of independent hotels and venues, as well as convention and visitor bureaus located all over the world. No matter the size of the event—a corporate business meeting attended by 10,000 people, an annual association trade show attended by 10,000 people, or a board meeting attended by 10 people—our sourcing abilities are unparalleled. Because our method is straightforward and time-saving, you’ll have more time to concentrate on the specifics of the conference or event you’re planning in San Antonio, TX.

Event Contract Negotiation

Once you’ve decided on a location or a venue, our engagement as a corporate event planning agency in San Antonio, Texas, doesn’t end. In order to help you, we will evaluate contracts and negotiate conditions on your behalf utilizing our in-depth knowledge and experience of the market. To make sure you have the finest terms possible secured and can move forward with your event in confidence, every contact is given its own unique evaluation.

Site Inspection & Logistics

Site inspection is an extremely important aspect of planning an event. Some venues can claim that their venue can support a certain amount of people when in reality it’s a tight fit. We always want our clients to be comfortable and get what they pay for! Additionally, site inspections helps keep your visitors, potential clients, and employees safe by making sure that there aren’t any surprise hazards associated with the venue. All of the critical components that make the venue operate perfectly will be taken care of for you from start to finish! No company should be expected to put on a great event and also have to worry about every logistical problem associated. That’s where we can help! Contact us to see why companies continue to work with Mindful Meeting Pros!

Trade Show

Setting up a great trade show can be extremely challenging. We’re experienced in setting up even the most complex trade shows. Our staff helps with every aspect of the process from start to finish. Making sure that your vendors feel like they want to continue working with you as well as being treated fairly is one of our top priorities! This helps you to enjoy the trade show at its finest as well as ensure that you receive repeat clients. We’re able to give you tons of custom options as well as help you pick the right location. Once you have all of the basic aspects of the trade show set up we’re able to work with you to get the best prices as well as plan the event specifically. Vendors will certainly appreciate the attention to detail and organization that our staff always provides. Contact us to make the best first impression!