Corporate Event Planning

Our team loves to help you plan any event that your guests and employees will enjoy! Fill out the form to the right and we will contact you the same day!


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Bring Your Experience To Life

Whether it’s an association conference, a corporate sales meeting, or an over-the-top incentive trip, event planning can be stressful and intimidating! Our team of event industry experts understand the complexities involved and can handle the day-to-day legwork, starting from the moment you decide to hold the event, to the time the final bill is paid. We act as an extension of your own team, taking on the logistics planning so that you can focus on the theme and content of your event. Together, we will ensure it’s a success!

Venue Sourcing & Site Selection

Planning a meeting or event can be extremely challenging, so let us do the legwork! We have cultivated long-standing relationships with not only all the major hotel brands, but hundreds of independent hotels and venues, as well as convention & visitor bureaus around the globe. Whether it’s a corporate business meeting, a 10,000-person annual association trade show, or a 10-person board meeting, our sourcing skills are second to none. Our process is simple and efficient, allowing you more time to focus on the content of your meeting or event.

Event Contract Negotiation

Our involvement doesn’t end once you’ve selected a destination or a venue. We’ll use our extensive industry knowledge and experience to help review and negotiate contracts on your behalf. Every contract is uniquely assessed to ensure you have the best terms secured, so you can feel comfortable moving forward with your event.

Site Inspection & Logistics

Site inspection is an extremely important aspect of planning an event. Some venues can claim that their venue can support a certain amount of people when in reality it’s a tight fit. We always want our clients to be comfortable and get what they pay for! Additionally, site inspections helps keep your visitors, potential clients, and employees safe by making sure that there aren’t any surprise hazards associated with the venue. All of the critical components that make the venue operate perfectly will be taken care of for you from start to finish! No company should be expected to put on a great event and also have to worry about every logistical problem associated. That’s where we can help! Contact us to see why companies continue to work with Mindful Meeting Pros!

Trade Show

Setting up a great trade show can be extremely challenging. We’re experienced in setting up even the most complex trade shows. Our staff helps with every aspect of the process from start to finish. Making sure that your vendors feel like they want to continue working with you as well as being treated fairly is one of our top priorities! This helps you to enjoy the trade show at its finest as well as ensure that you receive repeat clients. We’re able to give you tons of custom options as well as help you pick the right location. Once you have all of the basic aspects of the trade show set up we’re able to work with you to get the best prices as well as plan the event specifically. Vendors will certainly appreciate the attention to detail and organization that our staff always provides. Contact us to make the best first impression!

What Makes MMP Stand Out?

Our pros have worked to plan thousands of corporate meetings nationwide using our unique approach and strategic partners.

At Mindful Meeting Pros, we leverage our existing relationships with major venders to provide the best experience possible.

Our team of on-site meeting managers are accredited Certified Meeting Professionals to ensure the highest level of service.

(352) 212-9071