On-Site Event Management

In addition to the "behind the scenes” aspect of site selection, Mindful Meeting Pros provides experienced travel staff to work on-site at your event, as an extension of your team.

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Meeting & Event Management

Mindful Meeting Pros can provide you with industry-savvy, professional event managers and support staff to act as an extension of your team. Whether an Event Manager is working remotely on the pre-event management logistics, or physically on-site at your event, you will know you’re in excellent hands with an MMP Pro! Our Pros are all well-versed in the meetings and events industry with extensive knowledge and experience in meetings and project planning.

Pre-Event Management Services

Guest room block management
Event registration services
Meeting design & implementation
Food & beverage and audio-visual management
Coordinating air and ground transportation
Off-site activity planning & sourcing
Promotional item and signage procurement
Budget & financial management

On-Site Event Management

Acting as the main on-site point of contact for all venue departments, vendors, attendees, etc.
On-going reviews of venue departments in accordance with guest room block, and Event Order specifications, as well as ensuring accurate meeting room set ups.
Coordinating event registration
Managing speaker logistics
Supervising ground and air transportation logistics
Support staff coordination

Certified Meeting Professional (CMP)

The majority of our Event Managers are fully accredited Certified Meeting Professionals. CMP is a designation that recognizes those who have achieved the meetings, conventions, and exhibitions industries’ highest standard of professionalism. The CMP credential is recognized globally as the badge of excellence in the events industry. The qualifications for certification are based on professional experience, education, and a rigorous exam. You can feel confident that our Pros will take the utmost care with your event and make it a success!

What Makes MMP Stand Out?

Our pros have worked to plan thousands of corporate meetings nationwide using our unique approach and strategic partners.

At Mindful Meeting Pros, we leverage our existing relationships with major venders to provide the best experience possible.

Our team of on-site meeting managers are accredited Certified Meeting Professionals to ensure the highest level of service.

Client & Partner Feedback

“Working with Mindful Meetings Pros has proven to be an excellent choice for some of our valuable clients. With many programs happening at the same time it is very comforting to know that they are only a phone call away! No matter how big or small the group’s requests are, they are always able to accommodate everyone’s needs by understanding the hotel’s profitability as well as the client’s requests.”

“Casi and the rest of the team at Mindful Meeting Pros are amazing partners to work with on BRM Institute’s events. Their expertise with contract negotiations was integral to finding a resolution with hotel partners at the height of the pandemic.”

“I’ve worked with Mindful Meeting Pros over the last few years as their global rep. While it can often be challenging to make sure your client is taken care of as well as be a great partner to the hotels, Mindful Meeting Pros manages to do just that. They always fight for the best deal for their clients, but also understand the hotel’s side to be able to come up with mutually agreeable solutions for both sides. They are fantastic at communication and we are so grateful for the partnership!”

“Working with Mindful Meeting Pros is like working with the Dream Team! Their communication is top notch from start to finish. By the end of the event, I felt like I had friends, not business acquaintances. The whole process was seamless and enjoyable.”

“Whatever the challenge for our next event, Mindful Meeting Pros goes along with our event plan and finds us the most awesome resort destinations! We have been working with Casi for many years and her expertise, relationships, and knowledge is always a win for us. Casi goes the extra mile to not only find the perfect location for our group, but works with us until the end for anything that may need to be updated..."

"Heather and Casi from Mindful Meeting Pros have provided the ultimate in professional guidance for all of our meeting needs since we first met them. They have been generous, thoughtful, and very on-point with their suggestions, data collection, insight, and overall support. From collecting possible sites for us to choose as venues to putting us in contact with the best people to answer our needs, and following up on any concerns or requests we had, we cannot recommend Mindful Meeting Pros highly enough. We will definitely utilize their services in the future."

About Mindful Meeting Pros

We pride ourselves in our attention to detail. Additionally, we take the time to understand your group so that we can produce the best product for every attendee!